Cuyahoga County Board of Developmental Disabilities

Relief Receptionist/Multi-Department Assistant

Job Locations US-Cleveland
Posted Date 3 weeks ago(1/31/2018 6:00 AM)
Post End Date
2/28/2018
# of Openings
1
Salary Range
NB04
Min Salary
USD $35,461.00/Yr.
Category
Executive
Specific Facility
Donzella Administration Building
Position Reports To
Executive Assistant to the Superintendent
Work Schedule
7.5 hours per day / 12 Months

Overview

The Cuyahoga County Board of Developmental Disabilities is seeking a full-time Relief Receptionist to perform a wide range of administrative, secretarial, clerical and customer service duties.  The position will provide front desk and mail room relief in the absence of the primary Receptionist/Relief Receptionist at the Donzella Administration Building. The position will also provide administrative support to multiple departments, as needed.  The nature of work for this position will include, but is not limited to, the following:

                                                           

  • Provide front desk relief in the absence of the Receptionist. Answer switchboard and route all incoming calls to appropriate persons and departments; take messages when necessary. Handle routine questions for staff, parents, and the general public. Greet visitors to the building. Monitor dock and call custodian when needed.
  • Perform mail room duties in the absence of the Mail Clerk. Receive, sort, and distribute incoming mail to the appropriate individuals. Distribute inter-office mail and process outgoing U.S. mail.
  • Support various CCBDD departments as needed to complete clerical duties including but not limited to photocopying, preparing mailings, and maintaining databases.
  • Support the Human Resources Department helping coordinate orientation and preparing orientation packets, assisting with handling paperwork for reference checks, ensuring adequate copies of employee handbooks, collective bargaining agreements and other documents are available for employees and finger printing applicants, volunteers and providers as needed.
  • Process routine administrative tasks as it relates to terms and conditions outlined in various collective bargaining agreements.
  • Receive, sort, and distribute incoming mail to the appropriate individuals.
  • Assist with preparation for presentations and events as needed across various departments.

Qualifications

  • High school diploma required.
  • Minimum three years of secretarial or office clerical experience.
  • Minimum three years of data entry, word processing and/or computer experience
  • Excellent keyboard skills. 
  • Education in secretarial or business school beyond high school level desirable.
  • Applicants must following the application procedure outlined below.

 

Application Procedure:  Please apply ONLINE and be prepared to upload both a detailed coverletter and resume.  External candidates will also be required to complete a full Employment Application online.

 

Application Deadline:  February 28, 2018.    Applicants must apply before midnight on 2/28/18.  The posting will expire at that time and no further applications will be accepted.

 

Equal Opportunity StatementAll qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. For more information about the law, click here:  EEO Information

 

- The Cuyahoga County Board of DD is an Equal Opportunity Employer.  

- Individuals who may need assistance with the application process should contact Human Resources.

- All Job tentative offers are made with the understanding that prospective new employees pass a drug test and background check prior to being hired. 

 

Questions about the application process?  Review answers to our FAQs here: FAQS and How to Contact H.R.

 

 

 

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